This introduction is intended mainly for those who have moderate experiences with genealogical programs.
Those who are already familiar with such programs and prefer to explore GenJ on their own might like to start with the example file. There we can study the navigation, the various views and reports and look up some special GEDCOM constructs.
In this chapter we will be guided through the basic steps when we create our »genealogical database«. Many links to more detailed descriptions will help us to later find solutions for our own data.
We soon will realize how easy it is to use GenJ to organize, enter, and maintain our data and to produce interesting presentations and analyses.
- The table of contents of the Help-wiki gives a good overview on the available topics.
- The separation between the »utility« GenJ, its »memory«, and our »Genealogical Data« is explained in What happens at GenJ Installation or Update?.
- We can interrupt our exploration of GenJ at any time (menu 'File' → 'Exit'). GenJ will start next time exactly where we stopped.
- We cannot corrupt anything: If we have made an error we can – as in most programs – reset it via the 'Undo' button.
- If we confused our data too heavily we just close the file (menu 'File' → 'Close') without saving it. On re-open GenJ will show the previous version of the file.
- Within the following steps we will deliberately use various methods for similar actions to show the possibilities. Everybody may choose his preferences.
Enter the data into the window 'First Person in test1.ged'.
Whom we choose as first person has no significance, whether we take ourselves or a grandchild or any relative.
In our example we take: »Peter Pan, * 2nd February 1799 in London«.
With tab we jump to the next field, at the date e.g. 2 → 2 → 1799.
(How we can enter much more data of the person is explained below.)
Click OK and note the first entry in the Table View.
Each GEDCOM file must have a Submitter (author, owner) to be valid.
All records in the file are assumed to be submitted by the submitter referenced in the header, unless a submitter reference inside a specific record points at a different submitter record.
Therefore a submitter record is already created.
Click in the Table View on the 'Submitter' icon and then on the submitter row. The editor now shows the submitter record. Enter into the editor your name and address. Don't forget your email address.
Select in the table the first new and empty entry 'I2', the father, and then enter the data into the editor, e.g. »Adam Pan«. Make sure whether you use the male or female entry.
Double-click in the editor below 'Relationship' on 'Wife' and enter the data of the mother, e.g. »Eva Rossa«. Then: OK or 'Alt+o'.
At the same time GenJ has generated a family entity.
Look into the Family Tree View: selecting a box shows the corresponding data in the editor.
If we select the family box we can enter data of this family, e.g. date of marriage: »1st January 1798«.
Select the first person 'I1' »Peter Pan« again - it doesn't matter in which view, e.g. you may also go back with the button in the main toolbar until you see this person in the editor again.
Via Context Menu (right-click) 'Individual 'I1' → Add Brother|Sister' we can enter the data for a sibling, e.g. »Paul Pan«.
Via context menu on »Peter Pan« 'Individual I1' → 'Add Spouse' we create a spouse, perhaps »Laura Lorber«, and at the same time a family record.
Via context menu 'Family F2' → 'Add Son|Daughter' we easily can add the data for the children, e.g. »Kevin Pan, * 3. March 1812«.
Now we should check our family tree, whether the relationships are displayed correctly.
We select »Peter Pan« again and click in the editor 'Add Events and attributes', select with double-click e.g. 'Occupation (OCCU)' and enter »Nut Cracker«.
Let us start with a Note:
context menu on the first person 'Individual I!' → 'Add Note' and 'New Instance' as there is none yet. Enter the text »Very important person!« and acknowledge it with 'Alt+o'.
Now let us add a Source:
We have found in the church book the birth entry of the father of »Peter Pan«. In the pedigree we select (set the focus on) the father »Adam Pan«. In the editor we press the 'Add Source'' button. In the 'Source Citation' we enter the page number and, if used, the line number; for the quality of data we choose in this case 'Direct Evidence' and, if we want, as 'Text' the transcription (verbatim copy) of the entry. In the tab 'Source' we document the identification of the church book volume.
The editor now shows us the record of this source 'S1' and, at the bottom, by whom it is referenced.
Additionally we should also record the Repository where we found the church book:
In the editor context menu on source 'S1', select → 'Add Repository' and enter for this archive everything we want to remember about it.
In the same book we also found the marriage entry. In the family tree we select the family 'F1' of »Adam Pan« and amend in the editor the place of the marriage »London«. Additionally we press 'Add Source' again and select our already existing source 'S1'. This time we only will enter the proper page number in the source citation.
And finally a Multimedia Object:
We got a scan of the birth certificate of the first person »Peter Pan« and saved it in our directory 'Pedigrees' with this GEDCOM file in a subdirectory 'Scans'. We go into the source table and select in the context menu of the source 'S1' → 'Add Multimedia'. We may name the new multimedia object »Adam's Birth Certificate« and select the file in the proper directory. The editor shows the scan and also by which record it is referenced.
Now we might check in the table view for all entity types whether everything is recorded as intended. How we can configure the columns of the table to our needs is explained in Table View.
Having entered a bunch of data we should check for typing errors and plausibility:
Menu 'Reports' → 'Utility' → 'GEDCOM Validation'.
If we entered birth date and marriage date of the parents as proposed above, we get in the 'Report view' besides others: 'Age of Peter Pan under 18 – Minimum age for father'.
We click on this message and the editor shows us the erroneous record for correction of the transposed digits 1812 → 1821.
(see also GenJ Usage Recommendations)
In the Family Tree View we find all the options to arrange our tree, e.g. to suppress certain branches or to design the boxes.
Eventually we want to check through all our data or save them on another, rather secure medium – namely paper :
Menu 'Reports' → 'Text' → 'Summary of Records'.